10 Months, 8 Countries, 0 Excuses
How Notino Unified Its HR
10 Months, 8 Countries, 0 Excuses. How Notino Unified Its HR
They started as a small startup in Brno. Today, Notino is one of Europe’s strongest e-commerce players in the beauty segment – operating in 27 markets, generating over one billion euros in revenue, and maintaining long-term double-digit growth..
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Solution SAP SuccessFactors
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Modules Employee Central, Performance & Goals, Compensation + Employee Central,
Payroll (CZ only)
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Modules Employee Central, Performance & Goals, Compensation + Employee Central, Payroll (CZ only)
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Countries CZ, SK, AT, HU,
IT, PL, RO, BG
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Countries CZ, SK, AT, HU, IT, PL, RO, BG
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Employees ~ 3 000
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Coverage Offices
Retail
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Coverage Offices
Retail
Logistics
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From Start to Rollout 10 months
Share the Story
The Impulse for Change
After years of internal HRIS development and a custom payroll solution, Notino’s growth trajectory required a fundamental decision. The mix of systems was reaching its limits in scalability and its ability to ensure data consistency across eight countries, preventing HR from responding flexibly to business needs.
The transition to a new platform was both a proactive strategic move and a response to issues that were already negatively impacting HR operations.
Kateřina Lipková
HRIS & Program Lead
Objectives
Replace fragmented legacy tools with a single platform
Digitize performance management with integrated compensation
Implement a fast and accurate payroll system in the Czech Republic, designed for a high employee count
Fulfill 200+ HR community requirements in accessibility, speed, and data quality
Standardize processes as the backbone of scaling and further expansion
Ensure compliance and auditability
Results
Faster Access to HR Data and Processes
Less Time Spent on Approvals and Routine Administration
We eliminated inconsistent local processes, made HR data accessible, and implemented automated workflows. For the HR team, this means less manual administration and easier change management. For employees, it means greater transparency and access to data in one place.
Kateřina Lipková
HRIS & Program Lead
Scalable Core HR
Centralized data and harmonized processes ready for further growth.
Fair Compensation
Globally aligned goal setting and bonus calculations.
Self-Service for Everyone
Faster Change, Lower TCO
Eliminácia závislosti od interného HR IT vývoja
Lean Build
Notino emphasized a standard-first approach and was prepared to adapt its processes to the system—not the other way around. We built primarily on SAP best practices with minimal custom development.
Any deviation from standard required approval by the Change Advisory Board and had to meet at least two conditions:
- It was a must-have business requirement
- It could not be achieved through standard functionality in the short term
What We Added Beyond Standard
GLOBESY ARIA
An application for generating, approving, and securely storing employee documents in one place.
Electronic Payslips
Reliable delivery of payslips even after employment termination.
Employee Central Payroll:
From HR Data to Payslip in One System
In the Czech Republic, Notino previously operated its own Helios system, which began critically slowing down key payroll processing phases as headcount continued to grow. By migrating to Employee Central Payroll and leveraging its native integration with Employee Central, we provided Notino with a single source of truth for HR and payroll data. The result is a robust, fast, and scalable platform for thousands of employees.
Operational Perspective
payslips per month
faster payroll processing
Key payroll phases were reduced from days to hours, and outputs are now more stable. The team performs significantly fewer manual tasks and can focus on control and analysis.
Kateřina Lipková
HRIS & Program Lead
Thorough Preparation, Smooth Launch
Payroll schemas, rules, and reports configured in compliance with Czech requirements
Master and payroll data prepared and verified; control and comparison outputs performed before transition.
Payroll calculations compared with the legacy system (Oct–Dec); discrepancies resolved before go-live
Step-by-step transition plan, production validation runs, and final confirmation of critical payroll readiness
“We perceived GLOBESY as a hockey team – well-coordinated, fast, and fully focused on supporting us and driving the project to the finish line.”
Kateřina Lipková
HRIS & Program Lead
Open up new possibilities with GLOBESY applications and extensions that are tailored to the specifics of the Slovak and Czech markets and built on 20+ years of know-how.