SAP SuccessFactors/SAP HR Core HR
SAP ERP HCM SAP HCM for S/4HANA
Distribute corporate documents quickly, easily, and securely
Get rid of the tedious manual distribution of documents and switch to electronic delivery. DEDO (Distribution of Electronic DOcuments) ensures both mass and individual sending with minimum effort and maximum data protection.
Proven in practice:
Problem
Traditional paper-based document distribution is demanding not only in terms of time but also financial resources and logistics.
High costs for paper, courier services, and storage space.
Time burden on employees who must sort, package, and distribute documents.
Risk of document loss or damage during transfers.
Unclear archiving in binders and folders, making audits or quick document retrieval difficult.
- With larger volumes (e.g., during annual tax reconciliation), these issues become even more pronounced and significantly reduce administrative efficiency.
Solution
DEDO is a SAP application designed for fast and secure distribution of digital documents. It enables:
Both bulk and individual delivery – with preconfigured templates as well as the option to create custom documents.
Full control over delivery – continuous tracking of whether documents have been delivered and confirmed.
Secure encryption and password management – protecting sensitive data from unauthorized access.
Clear archiving – all files are stored in a transparent repository available within SAP.
- The result is a faster document sending and storage process, lower costs, and reduced risk of errors or loss.
Workflow in practice
- Confirmation of income tax payment (2/3 %)
- Confirmation of taxable income of an individual
- Annual tax reconciliation of advances
- Declaration for applying the non-taxable part of the tax base
Tax template package
Among the most popular templates for DEDO are those that speed up the distribution of tax documents, such as:
- Confirmation of income tax payment (2/3 %)
- Confirmation of taxable income of an individual
- Annual tax reconciliation of advances
- Declaration for applying the non-taxable part of the tax base
Tax template package
Among the most popular templates for DEDO are those that speed up the distribution of tax documents, such as:
Key benefits and features
Scalability
DEDO deployment is modular. You can configure the scope of functions and templates according to your current needs and expand them at any time.
Choice of delivery channels
Documents can be sent via email, web interface, internal systems, or other channels you prefer.
Security first
Integrated tools for document encryption, password management, and delivery confirmation minimize the risk of data leakage.
Easy archiving
All sent documents remain stored in a central repository, simplifying audits, document retrieval, and proof of delivery history.
