SAP SuccessFactors Core HR
Medical examinations in one place
Gain control over medical examinations and OHS trainings. EMMA (Examination Monitoring and Medical Assistant) keeps track of all mandatory deadlines and helps you reliably meet legislative requirements.
Proven in practice:
Problem
Legislation requires employees to regularly undergo medical examinations and OHS trainings with a precisely defined validity period. If companies do not systematically monitor these deadlines and expirations, they face:
Failure to comply with legal obligations, which may result in fines or suspension of operations.
Chaotic planning – with hundreds or thousands of employees, it is difficult to maintain order in spreadsheets or manual records.
Unnecessary bureaucracy – physical documents can get lost, manual data entry is time-consuming, and weak integration with third-party solutions further increases the administrative burden.
Solution
EMMA extends SAP SuccessFactors with functionalities that cover centralized tracking of all medical examinations and related trainings (OHS and others)
Validity tracking: each examination or training has a defined period (e.g., 2 years), after which the employee must complete the process again.
Integration with organizational structure: requirements can be set based on job position as well as for individual employees.
Extension options: the solution can be integrated with a Learning Management System (LMS) to avoid manual data entry, or with ARIA to eliminate physical documents.
Workflow in practice
Key benefits and features
Automatic notifications and alerts
EMMA sends timely notifications before the expiration of examinations or trainings so managers and employees know when the process needs to be renewed.
Data centralization
All data on medical examinations, OHS trainings, and other obligations are stored in a single system, making audits and planning easier.
Easy customization
The solution can also be used for other legislative or internal company requirements (e.g., certifications, security clearances).
Integration with HR Paperless
Instead of printing confirmations and certificates, all documents can be processed digitally, saving time and reducing the risk of errors.
Management overview
Thanks to regular reports and dashboards, company management always has up-to-date information on the status of examinations and trainings. This enables timely capacity planning (e.g., occupational physicians).
